Project Administrator

Job Description

Job Title: Project Administrator / Project Coordinator. Location: Berlin, Germany

Responsibilities:

• Manage internal communication distribution & correspondence.
• Maintain documentation records, timesheet portals, and expense tracking.
• Extract & compile monthly reports on leave, working hours, and resources;
• Act as a liaison between external staff & managers, guiding the invoice/timesheet approval process.
• Maintain and update the Project Resource Plan by aligning inputs from internal departments and external markets.
• Monitor project expenditure, verify invoices from suppliers, vendors, and subcontractors, ensuring compliance with internal procedures.
• Schedule and record meetings, decisions, and project-related tasks;
• Develop and maintain the project's organizational chart & track GWO training for internal resources.
• Provide administrative support to the Project Controls Team during the execution phase.
• Create purchase orders for external resources and monitor invoice payments for external agencies.
• Support recruitment to align with the approved resource plan.

Qualifications:

• 4+ years of experience in project administration for large-scale projects.
• Proficient in cost control reporting & verifying supplier invoices;
• Strong knowledge of project cost structures, including maintaining WBS & purchase requisitions.
• Excellent English & German communication skills (mandatory).
• Understanding of administrative tasks in renewable energy or offshore projects is a plus.

Benefits/Instructions:

• Opportunity to contribute to a significant renewable energy project.
• Work in a dynamic, collaborative environment.
• Compliance with immigration requirements for non-German citizens is necessary.